Expenzing streamlines travel expense management for your company. It is a travel expenses SaaS (software as a service). Expenzing Travel Expense Manager is an intelligent software platform that integrates travellers, approvers, travel desks, travel agents, travel suppliers, and finance to minimize miscommunication and maintain integrity. Redundant trips and wasteful cancellations are reduced, travel is with authorised vendors and entitlements based, and travellers operate within the prescribed processes and systems. Money is saved. And time too.
When your company reimburses an employee for travel expenses, there's likely to be a tax component in his receipts. Expenzing’s travel expense management software, cleverly calculates the tax amount based on a really smart rules engine that applies different rules to different countries and expense types. So Accounts Payables gets a neat MIS report of taxes paid indirectly through employees and can then offset this amount against the company's tax obligations.
We'll set up your workflow for travel related approvals based on your organizations specific requirements: multi-level, value based or mode of travel based routings. Our configuration engine can handle the complex processes of large enterprise with multiple business units and an eco-system of legacy workflows.
Traveller can make advances request along with trip requisition. Outstanding advances are tracked.
Create travel expense reports in multiple currencies.
Track recoverable taxes and consolidate recoverable taxes from multiple reports.
Define cost centers, allocate expenses automatically or manually. Your MIS timesaver.
Generate accounting entries that can be easily imported by accounting systems like SAP, Oracle Financials, Infor, and JD Edwards.
The system records expenses paid for with registered corporate credit cards. Accounts payable can easily match back an employee's travel expenses with his credit card bill.
There's inefficiency, miscommunication, misunderstanding, misuse, and even misappropriation in manually managed travel operations and spends. The result is travel wastage. For example, redundant or low ROI trips, delayed bookings, reschedules and cancellations, and redundant hotel nights. Improper understanding of corporate travel policy also leads to travel wastage.
Travel policy needs to be implemented strictly. Travel budgets need proactive management. And financial controls need to be applied through the length and breadth of a widely distributed enterprise. Expenzing Travel Expense Manager is the ally of finance that maintains the logic of policy and process through the organization.
Our software keeps track of paper documents such as receipts associated with a trip. Accounts can easily match back and forth between the electronic trail and physical documents. Comes in handy during audits.
Entitlements can be set up based on roles and employee grade. Employees are guided by the system to plan trip components that are policy aligned. A powerful feature of our system is the ability to handle exceptions to policy with exception based routing or exception flagging.
Travel spends tend to always go north of travel budgets. Expenzing Travel Expense Manager comes with an option budget control module that plays the role of a 24x7 financial controller. Avoid overruns on your travel budget.
The system generates a unique Trip ID for all approved trips. Makes it easy to match supplier invoices with prices quoted at the time of booking. Speeds up supplier payments and prevents billing errors slipping through.