Achieve unmatched spend visibility and control with Expenzing’s integrated procure-to-pay solutions, built for compliance and cost savings.
Expenzing’s integrated platform unifies procurement, vendor, contracts, and asset management. It streamlines workflows, enforces compliance, and provides complete spend visibility—helping you reduce costs and drive operational excellence.
Reduced Manual Loads of RFI, RFP, and RFQs
Streamline RFI, RFP, and RFQ processes to collect and assess information efficiently and systematically
Inefficient Tracking of Purchase Requests
Purchase requests are handled via email, making them difficult to monitor and track
Inadequate Invoice Approval Processes
The accounts payable team spends valuable time approving invoices that lack corresponding purchase orders
Expenses Bypassing the PO Process
A significant number of expenses are processed outside the established purchase order system
Decentralised Purchasing Operations
Purchasing activities are conducted at branch levels rather than being centralised under the procurement team
Create purchase requisitions effortlessly using a guided, wizard-based interface that simplifies the process for all users
The software allows splitting a single PR into multiple POs for flexibility, consolidating multiple PRs into one PO for efficiency, and creating Service POs for service-based procurement
Ensure purchases stay compliant with pre-approved vendor rate contracts, eliminating unauthorized spending and maverick buying
Easily generate and manage Goods Receipt Notes (GRNs) and Service Receipt Notes (SRNs) to verify and document received items or services
Automatically match the PR, PO, GRN, Invoice, and Contract for precise verification and fraud prevention in procurement workflows
Streamline and track vendor advance payments with integrated workflows that offer clear visibility into disbursed and pending advances
Automate approval workflows by mapping roles to authority levels, ensuring faster decision-making and policy adherence
Access real-time reports and maintain detailed audit trails to support regulatory compliance and strategic procurement insights
Expenzing Know Your Vendor (KYV) offers a robust and comprehensive suite of checks to ensure your vendor credentials meet all necessary regulations.
Validations while Submitting Invoices
Validations while Vendor Onboarding
Validations during Approvals
Validations KYV (Frequency Basis)
Validations on Dashboards
Stay ahead of tax regulations with automated validations for TDS, RCM, and GST, reducing the risk of non-compliance and penalties
Maintain complete transparency with detailed audit trails and proactive risk assessments, enabling you to identify and address potential vulnerabilities before they escalate
Vendor empanelment lays the foundation for sustainable growth and operational efficiency. However, the true value lies in the right way of onboarding vendors—a strategic approach that not only ensures compliance and reliability but also unlocks long-term benefits.
Create purchase requisitions effortlessly using a guided, wizard-based interface that simplifies the process for all users
The software allows splitting a single PR into multiple POs for flexibility, consolidating multiple PRs into one PO for efficiency, and creating Service POs for service-based procurement
Ensure purchases stay compliant with pre-approved vendor rate contracts, eliminating unauthorized spending and maverick buying
Managing contracts effectively is a cornerstone of successful business operations, yet it often comes with a host of challenges that can disrupt efficiency and compliance. You must have found yourself in situations.
Ensure that only authorised personnel have access to sensitive contracts, maintaining confidentiality and accountability
Safeguard your documents with robust audit trails and additional password protection, providing an extra layer of security
Never miss a deadline with automated alerts for contract renewals, ensuring uninterrupted business operations
Enable SBUs to manage contacts independently while maintaining centralised oversight and control
Easily track and implement changes to contracts, ensuring all modifications are documented and accessible
Gain real-time insights into contract statuses and generate detailed reports for better decision-making and compliance
From acquisition to disposal, manage asset lifecycle, depreciation, and compliance—all in one intelligent system. Ensure every asset is tracked, reconciled, and optimised with seamless integrations and real-time updates.
Asset Lifecycle Management ensures complete visibility and control over an asset from acquisition to disposal
Integrates with procurement and finance systems for efficient asset tracking, allocation management, transfers, and timely reconciliation
Use barcodes to simplify audits, enhance accountability, and track asset locations in real time
Get timely alerts for maintenance, renewals, and asset actions to ensure proactive oversight
Enforce controlled, role-based approvals to prevent unauthorized asset changes and ensure compliance
Managing asset depreciation and accounting is critical for financial accuracy and compliance. The Expenzing Depreciation and Accounting system automates depreciation calculations, integrates seamlessly with accounting software, and provides real-time visibility into asset values.
Satnam Kaur, Co-Founder and CTO of Expenzing, is a BITS Pilani alumna with deep expertise in information security, engineering management, and enterprise solution delivery. Beginning her career as a software developer and system analyst, she went on to lead product roadmaps, implementations, and large-scale technology teams. At Expenzing, Satnam heads technology, product development, and Infosec, playing a pivotal role in building secure, enterprise-grade SaaS solutions that balance innovation, precision, and client-centric delivery. A compassionate yet driven leader, she ensures that customer success remains central to every implementation, while also championing process excellence and automation. Beyond work, she enjoys travelling, singing, and contributing to social causes.
Shabbir Imani, Co-Founder and Sales Director of Expenzing, holds a PGDM from IIM Calcutta (1985) with a specialization in Finance and Marketing. With over three decades of experience in enterprise solutions, he has a proven track record of scaling software products and driving business growth across industries. At Expenzing, Shabbir leads Sales and Strategy, shaping the company’s go-to-market approach and expanding its reach among large enterprises. A thought leader in spend management and a regular speaker at industry forums, he combines strategic vision with strong execution to deliver measurable business impact for clients, while also nurturing his personal passions for travel, music, and fitness.
Ila Imani, Founder CEO, and Product Owner of Expenzing, is an IIM Calcutta alumna (PGDM, 1986) with a specialization in Systems. She began her career as a systems analyst and programmer, gaining first-hand insights into the challenges of fragmented procurement and finance processes. Ila is the visionary behind Expenzing’s Spend Management Suite, guiding its evolution into a leading SaaS platform used by over 100 CFOs and hundreds of thousands of enterprise users. She drives the product roadmap with a strong focus on precision, compliance, and measurable client outcomes. Known for nurturing teams and building lasting client relationships, she drives the product roadmap with a focus on precision, compliance, and measurable outcomes, ensuring Expenzing consistently delivers value while redefining how enterprises control spend and manage compliance.
